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University of California, Irvine Medical Center, RFP DESIGN BUILDER PREQUALIFICATION – Energy Efficiency Retrofit

Subject to conditions prescribed by the University of California, Irvine Medical Center (“UCIMC”), responses to the University’s prequalification documents for a Design Build contract are sought from proposers for the following project:

B63 Energy Efficiency Retrofit,
Project No. 997605

PREQUALIFICATION OF PROSPECTIVE PROPOSERS: The University’s primary objective in utilizing the design build approach is to bring the best available integrated design and construction experience to this project. The University has determined that proposers who submit proposals on this project must be prequalified. Prequalified proposers will be required to have the following California contractor’s license:

C-10 – Electrical Contractor &
C-20 – Warm-Air Heating, Ventilating and Air Conditioning Contractor

DESCRIPTION OF WORK: UCIMC is soliciting proposals from qualified Design Build (DB) teams for the execution of the Building 63 Energy Efficiency Retrofit project. This project will be delivered as an energy brief design-build (EBDB) project. The DB team should anticipate participating in the full project timeline, with responsibilities to include compiling a complete project design package that meets the performance parameters outlined for each energy efficiency measure. The energy efficiency measures include chiller replacement, installation of a dedicated HVAC system, interior/exterior lighting improvements, retrocommissioning, new variable speed motors, and controls upgrade.

PROCEDURES: The prequalification process will result in the selection of finalists who will be prequalified and will be issued proposal documents for this Project. The prequalified proposers will submit price and technical proposals. The technical proposals will be scored according to an established scoring system. The price will be divided by the score to determine a price per technical point. The prequalified proposer submitting the lowest price per technical point will be the apparent low proposer for the Project.

After receipt of the prequalification documents, the University will review and determine a preliminary point score for each submittal. Requests for clarifying information and additional data will be made at this time, if required. After receipt and review of the clarifications and additional data each prequalification submittal will receive a final point score.

Scoring of proposers will be determined by the application of an established rating system, requirements of which are contained in the Prequalification Questionnaire.

A proposer who receives 70 or more points out of a possible 100 points based on the established rating system will be invited to participate in the Request for Proposal step

Proposers will be notified whether or not they have been prequalified after the University evaluates the prequalification submittals.


QUESTIONNAIRE AVAILABLE: On Wednesday, September 16, 2020 @ 2:00pm, prequalification questionnaires will be available upon request. Contact Kim Kerwin @ [email protected].
QUESTIONNAIRE DUE: On September 30, 2020 @ 2:00pm, completed prequalification documents will be received at: UCIMC, Planning Administration, Building 27, Room 136, 101 The City Drive South, Orange, CA 92868. No prequalification documents will be accepted after 2:00pm on 9/30/2020. However, the University reserves the right to request, receive, and evaluate supplemental information after the above time and date at its sole determination.

Following is the anticipated proposal schedule:

  1. Proposal Documents available to the prequalified proposers – 10/07/2020.
  2. Proposals received – 10/30/2020.
  3. Proposals evaluated and the apparent low proposal determined – 11/13/2020.

The exact dates, times, and location will be set forth in an “Announcement To Prequalified Proposers.”

The University reserves the right to reject any or all responses to Prequalification Questionnaires and any or all proposals and to waive non-material irregularities in any response or proposal received.

Proposal Security in the amount of 10% of the lump sum price proposal, excluding alternates, shall accompany each proposal. The surety issuing the Bid Bond shall be, on the proposal deadline, listed in the latest published State of California, Department of Insurance, list of “Insurers Admitted to Transact Surety Insurance in this State.”

All insurance policies required to be obtained by Proposer shall be subject to approval by University for form and substance. All such policies shall be issued by a company rated by Best as A- or better with a financial classification of VIII or better, or have equivalent ratings by Standard and Poor’s or Moody’s. The Certificate of Insurance shall be issued on the University’s form.

Prospective proposers desiring to be prequalified are informed that they will be subject to and must fully comply with all of the proposal conditions including 100% payment and 100% performance bonds.

All information submitted for prequalification evaluation will be considered official information acquired in confidence, and the University will maintain its confidentiality to the extent permitted by law.

Every effort will be made to ensure that all persons have equal access to contracts and other business opportunities with the University within the limits imposed by law or University policy. Each Proposer may be required to show evidence of its equal employment opportunity policy. The successful Proposer and its subcontractors will be required to follow the nondiscrimination requirements set forth in the Proposal Documents and to pay prevailing wage at the location of the work.

The work described in the contract is a public work subject to section 1771 of the California Labor Code.

No contractor or subcontractor, regardless of tier, may be listed on a Proposal for, or engage in the performance of, any portion of this project, unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 and 1771.1.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

The successful Prequalified Proposer shall pay all persons providing construction services and/or any labor on site, including any University location, no less than the UC Fair Wage (defined $15 per hour as of 10/1/17) and shall comply with all applicable federal, state and local working condition requirements.

University of California, Irvine Medical Center
September 14, 2020

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